The Need For Documentation

Over the life of a facility, it will undergo many alterations, typically performed by many different project teams. Each alteration will generate construction, and perhaps record, documents, but limited to the scope of the alteration.

Over time, the ability to see the entire facility in its current state can be diminished when there is a lack of comprehensive as-built documentation. New projects piece together information from old projects to establish a starting point, but this can lead to significant "holes" in the documentation if the project team is not intimately familiar with the complete history of the facility.

In today's dynamic business world, the ability to respond rapidly to changing business needs is critical. Having to re-research existing conditions for each project, deal with the discoveries made when you encounter a "hole", and debug or retrofit a system that won't function as designed due to the lack of a system overview capacity, can bring your business to a crawl and add months to new product and process introductions.

In an un-documented facility, simple questions, like what is downstream of a particular switch, damper, or valve, can become operational hurdles, particularly if the individual who had that knowledge recently retired or left the company. In GMP or hazardous installations, documentation gaps and errors can lead to substantial consequences.

Safety and regulatory issues also come into play. Your EHS professionals need reliable, accessible information to respond quickly and accurately, and satisfy Authorities Having Jurisdiction. Your Architectural resources need accurate information to address ADA and Means Of Egress requirements. Without comprehensive data, your Engineering professionals cannot effectively manage and plan the future of the electrical and mechanical systems in their charge.

Proper documentation provides reliable, at-hand answers to your Facilities, Maintenance, Engineering, EH&S, Space Planning, and Asset Management professionals. In addition, comprehensive as-builts are the keystone for CAFM, CMMS, and BMS systems, which are becoming more commonplace and more vital to a facility's operation.

Whether your facility has no documentation, your existing drawings are out of date or dissorganized, or you wish to enhance access to your drawings and data, we can help. With services ranging from field verifications, to CAD administration, to space allocation calculations, we have the experience, ability, and technology to give you insight into, and control over, your facility.